NOTICE WRITING
A notice is a formal means of communication. The purpose of a notice is to announce or display information to a specific group of people. Notices are generally meant to be pinned up on specific display boards whether in schools or in public places. Notices issued by the government appear in newspapers.
Format:
A notice should be written in the following format:
- the name of the organisation issuing the notice
- the title ‘NOTICE’
- a heading to introduce the subject of the notice
- the date
- the body of the notice
- the writer’s signature, name (in block letters) and designation
| Name of organisation/office issuing the notice |
| Date |
| Notice |
| Heading |
| Body of letter |
|
|
|
|
| Signature |
| Name |
| Designation |
Points to remember:
• A well-written notice must inform the readers about the 5 Ws:
- What is going to happen, (that is, the event)
- Where it will take place
- When it will take place (that is, the date and time)
- Who can apply or is eligible for it
- Whom to contact or apply to (that is, the issuing authority)
• Only the most important points should be written.
• A.O.D. – that is, any other detail given in the question.
• One is free to add any relevant information not included in the question.
• The sentences should be short and grammatically accurate.
• They should be in the passive voice as far as possible.
• The notice should be presented within a box.
• The word limit for a notice is 40–50 words (only the words in the body of the notice are counted).
• Information given in a notice must be clear and should not cause any misunderstanding or confusion.
• A notice must be catchy and appealing – it should attract the reader’s attention at once.
• Increase the visual appeal of your notice by using bold letters, catchy slogans, striking words and phrases, etc.
• Standard abbreviations are allowed.
Value Points
| Lost and Found |
| Article lost/found: |
| Date: |
| Time: |
| Place: |
| Identification marks: |
| Contents: |
| Whom to contact: |
| When and where: |
|
|
| Events |
| Name: |
| Date: |
| Occasion: |
| Time: |
| Venue: |
| Eligibility: |
| Contact address: |
| Specific information: |
|
|
|
| Tours / Camps / Exhibitions |
| Name and nature: |
| Occasion: |
| Venue: |
| Date: |
| Objective-information, invitation, appeal: |
| Entry fee: |
| Time duration: |
| Contact address: |
| Specific instructions – dos and don’ts: |
|
|
| Meeting |
| Date: |
| Time: |
| Venue: |
| Agenda: |
| Purpose: |
| Who to attend: |
| Contact Address: |
| Specific Instructions: |
1. Your school is organizing a special event to celebrate World Environment Day. Write a notice to inform all students about the event, its date, time, and venue, and encourage them to participate in activities that promote environmental awareness. Sign the notice as the Head Boy or Head Girl of your school.
| St. John's School |
| Notice |
|
| Date: [Date] |
|
| Dear Students, |
|
| We are excited to announce a special event to celebrate World Environment Day! It's time to show our love for the environment and make a positive impact. |
|
| Date: June 5th |
| Time: 10:00 AM - 12:00 PM |
| Venue: School Ground |
|
| Activities: |
| 1. Tree planting ceremony |
| 2. Clean-up drive |
| 3. Poster-making competition on environmental themes |
| 4. Eco-friendly craft workshop |
|
| Let's come together to protect our planet. Wear green to show your support for the environment! |
|
| Don't miss this chance to make a difference. See you there! |
|
| Sincerely, |
| [Your Name] |
| Head Boy/Head Girl |
| St. John's School |
2. Your school is organizing a charity drive to collect food and clothing for the less fortunate. Write a notice to inform all students about the drive, its duration, and the drop-off points for donations. Sign the notice as the Head Boy or Head Girl of your school.
| Zilla Parishad School |
| Notice |
|
| Date: [Date] |
|
| Dear Students, |
|
| We are excited to announce a Charity Drive to help those in need. Let's come together as a school community and make a positive impact. |
|
| Duration: [Start Date] to [End Date] |
|
| You can drop off your food and clothing donations at these points: |
| 1. School Lobby |
| 2. Main Entrance |
| 3. Library |
|
| Every small contribution matters. Let's show our kindness and generosity. |
|
| Sincerely, |
| [Your Name] |
| Head Boy/Head Girl |
| Zilla Parishad School |
3. Your school is planning a sports day event. Write a notice to inform all students about the event, including the date, time, and the sports activities that will be held. Encourage everyone to participate and have fun. Sign the notice as the Sports Captain of your school.
| ABC High School |
| Notice |
|
| Date: [Date] |
|
| Dear Students, |
|
| Get ready for an exciting Sports Day event filled with fun and competition! |
|
| Date: [Date] |
| Time: 9:00 AM - 2:00 PM |
|
| Activities: |
| 1. Running races |
| 2. Relay races |
| 3. Tug of war |
| 4. Football |
| 5. Basketball |
|
| Don't forget to wear your sports attire and bring your enthusiasm. Let's make this Sports Day memorable! |
|
| Sincerely, |
| [Your Name] |
| Sports Captain |
| ABC High School |
4. Your school is hosting a special assembly to celebrate Independence Day. Write a notice to inform all students about the assembly, its date, time, and the patriotic songs and speeches that will be part of it. Sign the notice as the Cultural Secretary of your school.
| Sunshine School |
| Notice |
|
| Date: [Date] |
|
| Dear Students, |
|
| Join us in celebrating our nation's Independence Day with a special assembly. |
|
| Date: August 15th |
| Time: 10:00 AM - 11:30 AM |
|
| Activities: |
| 1. Flag hoisting |
| 2. Patriotic songs |
| 3. Speeches on freedom fighters |
| 4. Skit on our country's history |
|
| Let's come together to honor our country's journey to freedom. Dress in traditional or patriotic attire. |
|
| Sincerely, |
| [Your Name] |
| Cultural Secretary |
| Sunshine School |
Additional Exercises
1. Your school is organizing a 'Science Exhibition' to showcase students' science projects. Write a notice to inform all students about the exhibition, its date, time, and the theme of the projects. Encourage everyone to visit and learn. Sign the notice as the Science Club President of your school.
2. Your school is planning a 'Healthy Eating Week' to promote nutritious food habits among students. Write a notice to inform all students about the event, its duration, and the importance of eating healthily. Sign the notice as the Health and Wellness Prefect of your school.
3. Your school is hosting a 'Cultural Diversity Day' to celebrate different cultures and traditions. Write a notice to inform all students about the event, its date, time, and the cultural performances and activities that will take place. Sign the notice as the Cultural Secretary of your school.
4. Your school is organizing a 'Book Donation Drive' to collect books for underprivileged children. Write a notice to inform all students about the drive, its duration, and the drop-off points for book donations. Sign the notice as the Literary Club President of your school.
5. Your school is planning a 'Green Campus Cleanup' to keep the school grounds clean and eco-friendly. Write a notice to inform all students about the cleanup day, its date, time, and the importance of maintaining a clean environment. Sign the notice as the Environment Club Leader of your school.
6. You are the student editor of Saagar International School, Jaipur. Write a notice inviting names of those who would like to give articles, stories, cartoons, crossword, puzzles, jokes, etc for the school magazine. Write the notice in not more than 50 words.
7. You are Rohan Kapoor, the secretary of the Science Club of your school. Write a notice is not more than 50 words informing the students about the C V Raman National Science Exhibition to be held and requesting them to participate in it enthusiastically. Inform them that outsiders, too, are welcome to this exhibition.
8. You are Ram/ Sita, the secretary of the Arts Club of your school. The principal has asked you to put up a notice on the school notice board informing students about the Inter-School Art Competition to be held in your school premises on 9 November 2023. Write the notice in not more than 50 words giving details like date, time, venue, prize, etc.
9. Your school is organising ‘English Week’ from 7–11 September. Deepti is in charge of the literary club. She writes a notice informing the students about the event and requesting their active participation. Parents of the students are also invited. Books by famous authors in English will be displayed, special reading sessions will be held to encourage the reading habit in children, and recitation and literary quiz competitions will be held too. Imagine that you are Deepti. Write the notice in 50 words
10. You are Sub-inspector Mahendra, in charge of the Ram Nagar police station. A 6-year-old boy is reported missing. With the information you receive from the parents about the physical description of the boy, you get a notice written and put up at all the vantage points within your jurisdiction. Reproduce that notice here.
Very useful information. Thank you very much .
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