Letter Writing

Letter Writing 

Parts of a Formal  Letter:

Format of Formal Letter
Sender’s Address
Date
Receiver designation and Address
Subject
Salutation
Content - Para 1 - Introduction
Content - Para 2 – Details
Content - Para 3 - Solutions
Complimentary close
Name and Designation of the writer

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 EXAMPLES

1. You are Rekha G, a member of NGO Velugu. Write a letter to the editor of a national daily for a public movement to clean the Krishna river. (You must introduce yourself, describe how the people are to be blamed for polluting the river and suggest the need for installing a water treatment plant to clean the river).

A 33 Jai Nagar

Vijayawada

14 Nov 2023

The Editor

The Hindustan Times

Vijayawada

Subject: Need for people’s movement for clean Yamuna

Sir,

I am a member of NGO Velugu. I am writing to you in order to highlight the deteriorating

condition of the river Krishna.

The city of Vijayawada is getting contaminated water from the river Krishna. The residents are to be blamed for this. They pollute the river with garbage, sewage, and filth. The river water is full of bacteria, plastic, chemicals, and other waste materials. It is unfit for consumption.

The people have been demanding a Water Treatment Plant. The authorities have not yet responded to the repeated requests.

I request you to highlight the problem in your newspaper and arouse public interest. We all need to get together in order to get the plant set up in the area.

Yours sincerely

Rekha G

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2. Write a letter to the editor about the problem of frequent power breakdown in your locality. 

ABC Apartments 

Lal Bhadur Road

Hyderabad 

Sep 29, 2019

The Editor

Declan Chronicle 

Hyderabad 

Subject: Frequent power breakdown

Dear Sir,

Through the esteemed column of your prestigious newspaper, I would like to draw your kind attention towards frequent power breakdown in our locality.

Due to multiple power breakdowns in a day, people are facing a lot of difficulties. Even after

being a regular taxpayer, we are living a life of obstructions. In the modern day world when each and everything is totally dependent on electricity, we are left with no option but to wait. Till the.power breakdown continues, our lives stop. We feel helpless when our daily routines get.destroyed. Some people have started using generators meanwhile, adding to noise pollution and.air pollution as well.

Many young people are running online businesses. Charging their appliances is the main issue.they face. People running mother dairies and bakeries are totally clueless about how to keep.their refrigerators cool for so long without electricity. In summer, high temperatures make our.lives hell without fans and coolers working. It has now become totally unbearable to live in such unacceptable conditions. People have complained about it several times but to no avail. Kindly acknowledge the matter for the sake of smooth functioning of people’s lives. You are requested to do the needful as soon as possible.

Thank You

Yours Truly

XYZ

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3. You are Anjali / Arjun, a student of Class 10, Government High School, Vijayawada.Write a letter to The Editor, The Hindu, expressing your concern about the lack of cleanliness and greenery in your locality. Suggest ways in which students and citizens can help make Andhra Pradesh a clean and green state.

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Arjun K.
Class 10, Government High School
Vijayawada, Andhra Pradesh
Date: 1 November 2025

To
The Editor
The Hindu
Vijayawada

Subject: Concern about lack of cleanliness and greenery in my locality

Sir/Madam,

Through the columns of your respected newspaper, I wish to express my concern about the poor cleanliness and lack of greenery in my locality. Garbage is often thrown on the streets, drains are left open, and there are very few trees around. This not only spoils the beauty of the area but also causes health problems.

I feel that both students and citizens can play an active role in improving the situation. Students can organise cleanliness drives and plant saplings in schools and nearby areas. Citizens should stop littering and cooperate with municipal workers. If everyone takes responsibility, we can make Andhra Pradesh a clean and green state.

I hope this issue will receive public attention and necessary action from the authorities.

Thanking you,

Yours sincerely,
Arjun K.

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4. You are Sandeep / Suma, resident of Guntur District. The main road leading to your village has deep potholes and causes frequent accidents. Write a letter to the District Collector, Guntur, requesting immediate repair of the damaged road and improvement of street lighting.

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Sandeep R.
H.No. 5-14, Srinagar Colony
Guntur District, Andhra Pradesh
Date: 1 November 2025

To
The District Collector
Guntur District
Andhra Pradesh

Subject: Request for repair of damaged road and improvement of street lighting

Respected Sir/Madam,

I am a resident of Srinagar Colony in Guntur District. I would like to bring to your notice that the main road leading to our village is in very bad condition. It has many deep potholes, and vehicles often get damaged. Several accidents have also occurred recently because of the uneven road and poor street lighting.

The road becomes worse during the rainy season, making it difficult for school buses and ambulances to move safely. The dark streets also cause fear among people at night.

I kindly request you to take immediate steps to repair the damaged road and provide proper streetlights for the safety of the public.

Thanking you,

Yours faithfully,
Sandeep R.

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5. You are Lakshmi / Rajesh, a student of Class 9, Z.P. High School, Tirupati. Write a letter to your Headmaster requesting permission to organise a tree plantation drive in your school as part of the Green Andhra Pradesh campaign.

 

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Lakshmi R.
Class 9, Z.P. High School
Tirupati, Andhra Pradesh
Date: 1 November 2025

To
The Headmaster
Z.P. High School
Tirupati

Subject: Request for permission to organise a tree plantation drive

Respected Sir,

I am a student of Class 9 of your school. I would like to request your permission to organise a tree plantation drive in our school as part of the Green Andhra Pradesh campaign.

The aim of this activity is to make our school campus greener and to spread awareness among students about the importance of trees and a clean environment. We plan to plant saplings around the playground and along the school boundary. Teachers and students are ready to take part in this programme.

I kindly request you to grant us permission and support us in arranging saplings, water cans, and tools for the activity.

Thanking you,

Yours obediently,
Lakshmi R.
(Class 9, Z.P. High School, Tirupati)

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6. You are Niharika / Vamsi, resident of Visakhapatnam. Garbage is being dumped near your colony gate, causing foul smell and mosquito breeding. Write a letter to the Municipal Commissioner, GVMC, complaining about the situation and suggesting proper waste collection measures.

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Vamsi K.
D.No. 14-72, Seethammadhara Colony
Visakhapatnam, Andhra Pradesh
Date: 1 November 2025

To
The Municipal Commissioner
Greater Visakhapatnam Municipal Corporation (GVMC)
Visakhapatnam

Subject: Complaint about garbage dumping near colony gate

Sir/Madam,

I am a resident of Seethammadhara Colony, Visakhapatnam. I wish to bring to your notice that garbage is being dumped near our colony gate every day. The waste is not being collected regularly, and it gives out a foul smell. It has also become a breeding place for mosquitoes and flies, causing health problems for the residents.

We have complained several times to the local sanitation workers, but no proper action has been taken so far. I request you to arrange for regular garbage collection and place covered dustbins in our area. Strict instructions may also be given to the public not to dump waste on the roadside.

Thanking you,

Yours faithfully,
Vamsi K.

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7. You are Ravi / Priya, a student from a government school in Kurnool.Write a letter to the Director of School Education, Andhra Pradesh, requesting the installation of smart boards and better internet access in rural schools to improve digital learning.

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Priya R.
Class 10, Government High School
Kurnool, Andhra Pradesh
Date: 1 November 2025

To
The Director of School Education
Government of Andhra Pradesh
Vijayawada

Subject: Request for smart boards and better internet access in rural schools

Respected Sir/Madam,

I am a student of Government High School, Kurnool. I would like to request you to kindly provide smart boards and better internet facilities in rural schools like ours.

Many students in our area are eager to learn through digital lessons, but we do not have proper equipment or internet connection. Sometimes, we are unable to access online classes or educational videos. Smart boards and internet access would make learning easier and more interesting for us.

I humbly request you to take necessary steps to install smart boards and provide good internet connectivity in all rural schools. This will help students learn better and improve their results.

Thanking you,

Yours faithfully,
Priya R.

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8. You are Harsha / Kavya, a student living near Benz Circle, Vijayawada. Write a letter to the Traffic Police Inspector complaining about traffic jams and rash driving near your school area during peak hours and requesting strict monitoring.

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Kavya S.
D.No. 10-56, Benz Circle
Vijayawada, Andhra Pradesh
Date: 1 November 2025

To
The Traffic Police Inspector
Vijayawada City

Subject: Complaint about traffic jams and rash driving near school area

Sir/Madam,

I am a student living near Benz Circle, Vijayawada. I would like to bring to your notice the heavy traffic jams and rash driving that happen near our school every day, especially during morning and evening hours.

Many students find it difficult to cross the road safely. Some vehicles move very fast without caring for school zones or traffic signals. This causes fear and confusion among students and parents.

I request you to please take necessary steps to control the traffic during peak hours. Kindly post a few traffic police officers near the school and take strict action against rash drivers.

Thanking you,

Yours faithfully,
Kavya S.

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9. You are Manoj / Meena, resident of a flood-affected village in the Godavari district. Write a letter to the Chief Minister of Andhra Pradesh, requesting quick relief measures, medical camps, and restoration of damaged roads in your area.

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Meena R.
H.No. 6-23, Lakshmi Street
Rajahmundry, Godavari District
Andhra Pradesh
Date: 1 November 2025

To
The Hon’ble Chief Minister
Government of Andhra Pradesh
Vijayawada

Subject: Request for quick relief measures in flood-affected areas

Respected Sir,

I am a resident of Lakshmi Street, Rajahmundry, which has been badly affected by recent floods. Many houses in our area are damaged, and several families have lost their belongings. The roads are broken, and there is no proper drainage system.

We are also facing health problems because of stagnant water. There is an urgent need for medical camps, clean drinking water, and food supply for affected families.

I kindly request you to take quick action to help the people in our area. Please arrange relief materials, start medical camps, and repair the damaged roads as soon as possible.

Thanking you,

Yours faithfully,
Meena R.

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10. You are Teja / Bhavana, living in Nellore. Write a letter to the Assistant Engineer, Electricity Department, complaining about frequent power cuts during study hours and requesting an improved power supply schedule.

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Bhavana S.
H.No. 8-21, Balaji Nagar
Nellore, Andhra Pradesh
Date: 1 November 2025

The Assistant Engineer
Electricity Department
Nellore, Andhra Pradesh

Subject: Complaint about frequent power cuts during study hours

Sir/Madam,

I am a resident of Balaji Nagar, Nellore. I wish to bring to your notice that there are frequent power cuts in our area, especially in the evening hours. These power cuts mostly happen between 6 p.m. and 10 p.m., which are our study hours.

Because of this problem, students are unable to prepare properly for their examinations. The power goes off suddenly without any notice and stays off for long periods. This also causes difficulty for small children and senior citizens at home.

I request you to please look into this issue and arrange a proper power supply schedule. If power cuts are necessary, please announce the timings in advance so that students can plan their studies.

Thanking you,

Yours faithfully,
Bhavana S.

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11. You are Shreya / Rohit, resident of Anantapur. Write a letter to the Postmaster of your area complaining about delays in postal deliveries, especially important government documents and exam hall tickets.

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Shreya R.
H.No. 12-45, Gandhi Nagar
Anantapur, Andhra Pradesh
Date: 1 November 2025

The Postmaster
Head Post Office
Anantapur, Andhra Pradesh

Subject: Complaint about delay in postal deliveries

Sir/Madam,

I am a resident of Gandhi Nagar, Anantapur. I wish to bring to your notice the delay in postal deliveries in our area. Many letters and parcels are reaching us very late.

Important government documents and exam hall tickets are not delivered on time. Because of this, students and senior citizens are facing many problems. Sometimes, the postman does not visit regularly, and we have to go to the post office to collect our mail.

I kindly request you to look into this matter and take steps to make the delivery system faster and more regular. This will help the people of our area greatly.

Thanking you,

Yours faithfully,
Shreya R.

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12. You are Devi / Nikhil, a student from Amaravati. Write a letter to the Director, Andhra Pradesh Tourism Department, suggesting ideas to promote local temples, crafts, and cultural heritage to attract more tourists.

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Devi K.
Class 10, Government High School
Amaravati, Andhra Pradesh
Date: 1 November 2025

The Director
Andhra Pradesh Tourism Department
Vijayawada, Andhra Pradesh

Subject: Suggestions to promote local temples, crafts, and cultural heritage

Sir/Madam,

I am a student from Amaravati, and I wish to share some ideas to promote tourism in our state. Andhra Pradesh is rich in culture, history, and art, but many people are not aware of its beauty.

To attract more tourists, I suggest developing heritage walks around famous temples like Amaralingeswara Temple and Undavalli Caves with trained local guides. Traditional crafts such as Kondapalli toys and Kalamkari art can be displayed through weekend fairs and school workshops. Promoting local food festivals and cultural dance shows can also highlight our traditions.

Social media campaigns and short videos about historical sites in English and Telugu will help reach younger travellers.

I hope the department will consider these suggestions to make Andhra Pradesh a top tourist destination.

Thanking you,

Yours faithfully,
Devi K.

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